Visitor Management System
VMS uses the latest PC technology and is simple to use.
VMS is a low cost PC computer based Visitor Management and Visitor Pass production system that controls, records and monitors the arrivals and departures of an organisations visitors and contractors. Simple to use, user friendly with Windows style software, it allows Reception and Gatehouse staff to quickly check the identity or enter the details of visitors, and print their personalised ID pass.
Unlike paper-based systems VMS provides:
- Accurate date & time stamped audit trail of visitors and contractors.
- Individualized, bar-coded passes with monitored expiry dates.
- Network based advance booking & pre-booking of visitors/contractors.
- Instant scanning, storage and retrieval of crucial documentation, licenses or insurances certificates.
- Faster throughput of visitors at Reception.
- Digital photos of visitors.
- Biometric fingerprint recording of visitors and contractors.
- Signature recording.
- Room booking, car park place booking and resource booking & planning.
Reception On arrival at a site, a full colour photograph is taken and personal details are recorded and digitally stored. Optionally, the visitors fingerprint details can be electronically enrolled to provide a future check of their identity. Once the details are safely stored within the PC, an inexpensive bar coded pass is then issued containing a photograph, name and validation dates.
Recording visitors or contractor’s visits is as simple as a swipe of their bar coded pass. This is especially useful for long-term contractors who can be issued with a pass valid for up to a year.
The receptionist is notified whenever a pass is swiped that is out-of-date or has other irregularities. There is also a small pop-up screen containing the person’s digital photo image so that an extra visual check can be made.
